1. Privacy Statement

(a) This policy outlines the Centre of Decommissioning Australia Limited’s (CODA) approach to protecting the privacy of its customers, consultants, and business contacts. CODA understands that privacy is important in its dealings. CODA is subject to the National Privacy Principles (‘NPPs’) that are contained in the Privacy Act 1988 (‘Privacy Act’) which governs how CODA handles personal information.

(b) The CEO has the overall responsibility for the effectiveness of this privacy policy and ensuring compliance.

(c) The Company Secretary ensures the integrity of the Privacy Policy is maintained.

(d) All employees and consultants/contractors have the responsibility to ensure that the gathering of personal information is in accordance with this policy, or as amended.

2. Personal information collection

(a) CODA may collect personal information about its partners, customers, consultants, and business contacts. This may include but is not limited to:

(i) Name;

(ii) Address;

(iii) Contact information;

(iv) Areas of interest and/or expertise.

3. Online collection

(a) CODA will, in addition to the information identified above, collect additional information as a result of their use of the website. This additional information may or may not identify the user. Information collected through CODA’s online products will include information that is voluntarily provided. It may also include the type of the Internet browser, operating system, address of the referring site, the IP address.

4. Use of personal data

(a) CODA may use information, including that collected through its website, for statistical purposes to improve the range of its products and services and update its own database.

5. Handling requests for information

(a) CODA will not disclose or sell personal information about existing and potential partners, customers to third parties except for:

(i) To provide services to you

(ii) Research, develop, administer, protect and improve our services;

(iii) Surveys conducted on behalf of CODA

(iv) Legal reasons, for example disclosures may need to be made to law enforcement agencies, government agencies (as per our funding agreement), courts or external advisers.

(b) If you provide us with your email address, CODA my, from time to time, share with you information about other products and services that we think you may find to be of interests. If you wish to change the types of communications you received from us, you may do so by emailing your request via the contact page.

6. Information quality

(a) CODA will take reasonable steps to ensure that stakeholder data is processed promptly, accurately, and completely and that relevant corrections are made as soon as possible.

7. Cookies and Other Technologies

(a) CODA uses “cookies” and other technologies to collect data that enables us to better understand and improve the usability, performance, and effectiveness of our website. Cookies are files sent to your browser and stored on your computer. If you do not want CODA to send cookies to your browser, you can set your browser options to reject cooked or notify you when a website tried to put a cookie into your browser software. Rejecting cookies may affect your ability to use some features on the CODA website.

(b) CODA gathers general information and uses Google Analytics to analyse visits to our website, and your computer’s interaction with CODA uses this information to improve our services, understand website traffic and the use of downloads from our website. We are always seeking to improve our online presence to provide the best online experience possible for our customers.

8. Access and correction

(a) Under the Privacy Act, stakeholders have a right to seek access to information that CODA holds about them (although there are some exceptions to this). The stakeholders also have the right to ask for the correction of information that is inaccurate, incomplete, or out of date. If there is a request to exercise their right under the Privacy Act to seek access to the personal information that CODA holds about them, we ask that they contact CODA’s Company Secretary who will explain how CODA will handle their access request.

(b) If the view that personal information is not accurate, complete, or up to date, we ask to the stakeholder to provide CODA’s Company Secretary with their request for correction.

(c) CODA reserves the right to charge stakeholders to obtain access to their personal information.

(d) Individuals or organisations may contact CODA at integrity@decommissioning.org.au to query their personal information.

9. Personal information storage

(a) Privacy issues are important. CODA and individual employees share responsibility for ensuring that personal information is used in such a manner that the rights and legitimate interests of others are respected.

(b) Personal information will be stored appropriately by CODA.

(c) Personal information regarding employees and contractors will not be given to a third party without permission.

(d) Appropriate training or authorisations with relevant legislation and guidelines concerning the safeguarding and privacy of personal information will be provided to relevant employees.

(e) CODA takes reasonable steps to ensure the security of personal information held by it from such risks as loss or unauthorised access, destruction, use, modification, or disclosure. CODA takes a range of technical, contractual, administrative, and physical security steps to protect all stakeholders’ information. If personal information is held on paper files it is handled in a responsible manner in a secure office environment.

10. Employee awareness and induction (Privacy Act)

(a) New employees

(i) New employees are to be made aware of the existence and content of CODA’s Privacy Policy by the Company Secretary within seven days of commencement of employment. (In addition to the normal induction process)

(b) Existing employees

(i) All existing employees are to be re-inducted with CODA’s Privacy Policy at intervals no greater than two years. This ensures that the awareness is maintained and that any changes are brought to the attention of employees in a formal way. A record of this retraining is made and logged into employee’s personnel files.

(c) Consultants and contractors

(i) All consultants and contractors to CODA are required to comply with this policy and, as a condition of engagement, agree to abide by the contents.

11. Changes to this privacy policy

(a) This privacy policy may change from time to time in accordance with legislative requirements and will be published on this website.